Compliance software
Compliance software for your self-employed workforce
Compliance software that stores licences, right-to-work evidence and expiry dates for your self-employed workforce. Zerity stores the licence record, the date it was checked and the expiry. Track every expiry date in one place. Zerity is free for operators.
Last reviewed 25 September 2026.
Who keeps the record, and who is responsible
Zerity holds the file, including the outcome of each check.
| Record Zerity keeps | Official source | Who is responsible |
|---|---|---|
| Driving licence copy, review date and expiry | GOV.UK: check someone's driving licence information. The code is single use and lasts 21 days. | The operator. Zerity stores the licence record, the date it was checked and the expiry. |
| Right-to-work evidence and the date it was reviewed | Home Office employer guide on GOV.UK | The operator engaging the driver. From 1 October 2026 this includes workers and individual subcontractors who personally do work you have contracted to provide. |
| Insurance, MOT and vehicle-tax documents, with expiry | The insurer, and the vehicle record on GOV.UK | The operator or the vehicle keeper |
| Walkaround result, tied to the driver and the vehicle | DVSA Guide to maintaining roadworthiness | The driver, or another responsible person, completes the check. The operator keeps the record. |
What a depot file should show
Operators with a self-employed workforce are usually asked for the same set. Zerity stores it against the driver and the site.
- Who reviewed the driving licence, and when the next review is due
- Right-to-work evidence, kept with the right to work checks for self-employed workers
- Insurance and vehicle documents, next to the walkaround result
- The self-billing agreement, if you pay the driver
Where this page stops
Driver compliance software is the person-level record. This page is the depot system around it: every driver, every vehicle document, and the pack you export for a carrier or an auditor. When you want a person to review policies and audit preparation rather than the file alone, see Sagax compliance services.
It is not a workshop system and it is not dispatch. Operators who want a live driving-record feed should compare a FleetCheck alternative on that point. For a published-price platform comparison, see the Verion alternative. Document expiry across licences, insurance, right-to-work evidence and agreements is covered on document expiry tracking software. Zerity stores the licence record, the date it was checked and the expiry. Track every expiry date in one place.
What to keep on the driving licence itself is set out in what operators record on a driving licence. Keeping those dates in date after week one is the How to re-check self-employed driver documents (UK) checklist.
How a depot uses it
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1
Add the depot and the drivers
Self-serve the same week for the driver file. Import the list you already hold.
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2
Store each document and its expiry
You record the date. Zerity does not read a policy and decide that it is valid.
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3
Track every expiry date in one place
The depot sees who is due. Rostering that driver remains the operator's decision.
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4
Export the pack
Hand the carrier or the auditor the documents and dates you actually hold.
Built for UK operators with a self-employed workforce. Zerity is free for operators. Data is AES-256 at rest, TLS in transit, with UK/EU residency.
Questions
- What is compliance software for your self-employed workforce?
- Compliance software for your self-employed workforce is the system a UK depot uses to store driver documents, right-to-work evidence and expiry dates, and to show that file to a carrier or an auditor. Zerity is that record. Zerity is free for operators.
- Does Zerity query the Driver and Vehicle Licensing Agency?
- No. Zerity stores the driving licence, the date it was reviewed, and the expiry. You run the review on GOV.UK with a code the driver gives you, or through a bureau your insurer names.
- What should an operator keep on each self-employed driver?
- A dated driving licence record, right-to-work evidence, insurance and vehicle documents, and the self-billing agreement if you pay them. The same file should show who reviewed each item.
- How is this different from a records bureau?
- A bureau queries driving records under its own data contract. Zerity keeps the outcome next to onboarding, walkaround records and pay. Many depots use a bureau and still need the file.
- How is this different from driver compliance software?
- Driver compliance software is the person-level record: the driver, the documents and the expiry dates. Depot compliance software is the depot view of that file, including vehicle documents and the pack you hand to an auditor.